Project Support Coordinator

Position: Project Coordinator

Reporting to: Logistics and Support Manager

Location: Remote in Ireland or UK


XOCEAN is an ocean data company – we collect data for clients ranging from mapping the seabed to monitoring the environment. However, we do this differently, instead of using conventional crewed survey ships, we have developed a marine robotic system known as an Unmanned Surface Vessel (USV).


Support XOCEAN’s Operations Team in the day to day project delivery.

Main Duties & Responsibilities

Responsibilities will include:

  • Creating purchase orders, checking invoices and tracking costs.
  • Researching most efficient travel and accommodation options for the Operations team (plus ad-hoc support for the wider business) and managing bookings.
  • Tracking and processing hours, expenses and per diems on projects and reconciling timesheets and receipts.
  • Liaise with finance and/or HR regarding any timesheet inquiries / disputes.
  • Supporting project procurement and arranging delivery.
  • Obtain monthly sign offs for various internal documents.
  • Maintain database(s) in good working order for record keeping purposes.
  • Data analysis and identification of trends.
  • Logistics support for Operations team.
  • Other administration duties as requested.

Requirements: Essential Skills / Attributes and Experience

  • Minimum 3 years’ experience in a similar position.
  • Ability to work on own initiative.
  • Ability to work to agreed deadlines and prioritise as required.
  • Strong computer literacy (MS Office – especially Microsoft Excel, Web applications).
  • Well organised, enthusiastic, positive, and proactive nature with a keen attention to detail.

Desirable Experience

  • Accounts Payable experience desirable but not essential.
  • Understanding and experience of purchasing and invoicing.
  • Data analysis.


  • Applicants must demonstrate how they meet the essential criteria. Desirable criteria may be used for further shortlisting.
  • We thank all candidates for their interest, however due to very high volumes, only those who are selected for further consideration, will be contacted directly.
  • To be eligible for this position you must have a valid working visa / permit to work in Ireland or UK.
  • Closing date for applications is 5 March 2024
  • Please apply online and follow the instructions, or submit your CV to